Receptionist

$13 hourly
  • Earth Elements
  • Gallatin Gateway, MT, USA
  • May 22, 2018
Full time Admin-Clerical Sales

Job Description

Earth Elements seeks a dynamic, energetic and passionate Receptionist to join our team and assist with showroom support. The position will be responsible for assisting clients and administrative responsibilities.

Responsibilities include, but are not limited to:

  • Welcoming customers and clients by greeting them, giving a brief tour of the showroom, offering refreshments and following-up throughout the visit
  • Answering telephone inquiries, internal messaging (i.e. general voicemail & email) and direct to the appropriate individuals or departments
  • Ensure company-wide communication by maintaining accurate and up-to-date employee email groups
  • Maintain, organize and inventory office supplies and reorder when necessary, ordering cleaning supplies for showroom support when needed
  • Prepare outgoing material, packaging and mailing, collect and distribute incoming mail
  • Provide meeting support, to include scheduling, coordination and set up
  • Assisting accounting with registration of company vehicles, maintain vehicle logs, check out the vehicle to employees when needed
  • Assist Sales Associates when needed with customers and tasks
  • Label samples throughout the showroom, maintain sample checkout list, and collect customer information when samples are checked out
  • Complete logistical arrangements for staff and guests, to include booking hotel stays
  • Support showroom, marketing and employee events by sending invites, tracking responses and managing guest lists
  • Assist in Marketing with assorted tasks to include prepping blog posts, maintaining press clipping file and ordering marketing materials
  • Support IT staff with various computer-related tasks for showroom
  • Ensure that showroom and staff kitchens are stocked with refreshments and various snacks (i.e. coffee, tea, water, etc.); conduct market runs to stock the showroom and gather other supplies
  • Completing opening and closing procedures, daily 

Skills and Experience:

  • High School Diploma, or equivalent
  • 2 years related experience
  • Knowledge of administrative and clerical procedures
  • Knowledge of computers (Microsoft Office, Outlook)
  • Strong work ethic and ability to work with fast paced team
  • Able to multi-task, meet deadlines, and follow through on projects to completion

Benefits:

  • Compensation: Dependent on Experience
  • Paid Holidays
  • Health Benefits

Job Type: Full-time

For more information and to apply: www.earthelements.com/careers

 

Earth Elements is an Equal Opportunity Employer