Big Sky Community Housing Trust Director

  • Big Sky Chamber of Commerce
  • Big Sky
  • Aug 24, 2018
Full time Executive

Job Description

Human Resource Development Council is an Equal Opportunity Employer

We consider applicants for all positions on the basis of qualifications and without regard to race, color, religion, sex, national origin, gender, marital status, veteran status, disability, sexual orientation and any other legally protected status.

Job Summary: The Big Sky Community Housing Trust Director will serve as the HRDC local staff person for the Big Sky Community Housing Trust (BSCHT). The position will be responsible for the overall operation and administration of the BSCHT and programs, including the Community Land Trust, Down-payment assistance program, asset management, and providing expertise and leadership to the BSCHT advisory council. Additional responsibilities will include organizational management, customer, community and donor relations, facilitation of the advisory council, fund development, outreach and education, financial management, and identification and implementation of strategic priorities. Together with the HRDC Board of Directors, BSCHT Advisory Council, and HRDC staff provide vision and leadership for the organization and assist with strategic and policy planning and development. 

Specific Duties and Responsibilities:

Program Management:

  • Provide project management oversight of all current and potential BSCHT projects
  • Work with BSCHT Advisory Council and Community Development staff to design and implement the multi-year strategies and goals of the BSCHT Action Plan
  • Monitor contractual agreements for compliance
  • Maintain complete records regarding the status of all BSCHT projects and the activities associated with each project
  • Inform BSCHT Advisory Council regarding negotiations, contracts and due diligence
  • Direct work with local partners and jurisdictions
  • Serve as local administrative contact for BSCHT projects
  • Attend appropriate meetings, workshops, and conferences as required
  • Gain approval of an annual work plan, including the development of strategic partnerships and collaborations

Outreach:

  • Work with BSCHT Advisory Council, staff and volunteers to oversee and coordinate outreach to partners, local and state governments, the media, Land Trust members, customers and the public at-large
  • Participate and partner with other local agencies on issues of common interest
  • Craft and monitor dialogue that is shared externally at public forums, through media or at partner meetings 

Compliance:

  • Responsible for  gathering, tracking and timely submission of required returns and reports on BSCHT projects
  • Oversee and ensure compliance with state and federal housing requirements
  • Observe bylaws and alert the BSCHT Advisory Council when changes may be necessary
  • Demonstrate working knowledge of affordable and workforce housing programs’ best practices, stewardship, compliance, funding mechanisms, target markets, and requirements, including, but not limited to: Land Trusts, affordable rentals, and emergency housing.

Budget:

  • Prepare information related to the development and maintenance of budgets for review, approval, and implementation by the Director
  • Prepare budget updates and projections as required
  • Monitor all activities to meet budget
  • Coordinate with Fiscal Department to assure compliance with fund restrictions, allocations and financial policies
  • Review and approve vendor claims for payment.

Reporting:

  • Prepares grant packages for review by Associate Director and submittal to funding source
  • Compile the Annual Report, program overviews, dashboards, and other agency reports
  • Assist Associate Director with compiling data for, writing, and updating Community Needs Assessment
  • Generate reports for the Associate Director as required
  • Provide documentation, record keeping, and data entry support as needed

Knowledge Skills and Abilities

Language Skills:

  • Read and comprehend basic instructions and present information to others
  • Read, interpret, and write routine reports and correspondence
  • Interpret and write general business documents or technical procedures
  • Ability to effectively communicate orally and in writing
  • Ability to read, interpret, and implement financial reports, governmental regulations, rules, and procedure manuals
  • Strong public speaking skills, networking and staff and board communications           

  Mathematical/ Money Handling Skills:

  • Basic counting skills
  • Add, subtract, multiply, and divide simple numbers
  • Handle small amounts of cash
  • Calculate figures and amounts applying concepts of basic algebra

Reasoning Ability:

  • Ability to define problems, collect data, establish facts, and draw valid conclusions
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form;
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists;

Computer Skills:

  • Words per minute computer keyboard required:         Demonstrate proficiency
  • 10-Key strokes per minute data entry required:          Demonstrate proficiency

Specialized Office Equipment:

  • Operate scanner to capture text or graphics and save or import them in application program for further use
  • Operate 10-key calculator to add, subtract, divide or multiply numbers
  • Operate multi-line telephone to place, receive or transfer calls or to retrieve voice mail messages

Computer Software and Operating Systems:

  • Utilize computer spreadsheet (Excel, Google Sheets) to input, format and edit data and save, print, or transmit data
  • Utilize computer word processing (Word, Google Docs) to input, format and edit documents and save, print, or transmit documents
  • Utilize computer data bases to create data files, input, format and edit data and save, print, or transmit data
  • Utilize computer internet/ e-mail (Internet Explorer, Chrome, Gmail) to access, send, retrieve, save, print, or transmit documents, or data files
  • Utilize computer graphics software (Photoshop, Illustrator) to input, modify, and edit computer photos and graphic files
  • Operate personal computer with Windows operating system to start programs, input, format and edit data files and print or transmit data
  • Utilize proprietary, custom or online programs such as Salesforce and/or HomeKeeper or data bases to edit, format and input data, save, print, or transmit data.

Specialized Tools (Non-Computer):           

  • Not Applicable

HRDC, Professional or Governmental Policies and Regulations:

  • All pertinent state and federal housing regulations and laws.
  • HRDC, Big Sky Community Housing Trust, Big Sky Resort Area District, Montana Board of Housing, Low Income Housing Tax Credits, Community Land Trust, and HUD policies and procedures.

Drivers Licenses Required for Performing this Position:

  • Montana Class D Driver License and appropriate insurance

Professional Licenses or Certifications Required by Law, Rule or Regulation for Performing this Position:

  • None

Professional Licenses or Certifications that would be useful but are not required:

  • All State and Federal certifications required per funding sources must be obtained within 6 months of requirement.  Failure to obtain certification can result in termination of employment.
  • Must obtain Homeownership Counseling Certfication for Program Managers and Executive Directors from Neighborworks or complete an alternate, pre-approved training within 6 months of employment date.

Other Required Knowledge, Skills or Abilities:

  • Understanding of Community Land Trust history, principles, practices and activities
  • Familiarity with Big Sky community or similar resort community and associated housing issues
  • Experience with fundraising, grant writing and community development
  • Ability to effectively work and communicate promptly with a wide range of individuals from all socio-economic group
  • Ability work with minimal supervision and effectively design strategic short term and long term goals: manage work flow to meet those goals.
  • Ability to respond effectively to the most sensitive inquiries or complaints from customers or claimants
  • Ability to present self and organization in a positive professional manner
  • Demonstrated ability to communicate and function with other professionals, community groups, staff, parents and children
  • Strong organizational skills and ability to prioritize tasks, demonstrated success in project management
  • Ability to effectively supervise employee
  • Demonstrated knowledge of applicable confidentiality guidelines and regulations
  • Ability to maintain absolute confidence with privileged information

 Essential Physical, Mental and Emotional Requirements of this Position:

  • The following physical, mental and emotional abilities are considered essential to perform the duties listed above:
  • While performing the duties of this job, the employee is frequently required to stand; walk; sit for extended periods of time; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk and hear. 
  • The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. 
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 
  • The incumbent must be able to perform multiple tasks simultaneously, must be able to work under time and/or deadline pressures.

Education and Experience

Education: The following course(s) of study or class work usually provides the required knowledge skills and abilities to perform the duties of this position:

  • Bachelor’s degree from four‑year college or university in a relevant field of study
  • Demonstrated equivalent relevant experience may be considered in lieu of degree.  

Experience: The following kinds of experience usually provide the required knowledge skills and abilities to perform the duties of this position:

  • At least five years of experience in a non-profit housing, community development or other
  • At least five years supervisory experience desired
  • Experience working collaboratively with and reporting to a Board of Directors and/or Advisory Counsel.
  • Demonstrated experience in housing and housing development in the affordable housing arena
  • Experience working with federal, county, and city housing agencies, including an understanding of real estate finance and/or development.
  • Experience interacting with a variety of constituencies, including but not limited to Board, Council, staff, members, donors, volunteers, homeowners, municipal and state officials, media, attorneys, real estate professionals, contractors and developers, and the general public
  • Demonstrated successful budget development and management

Section III – Supervision

Supervision Received:

  • This position operates under general supervision. The incumbent’s work is primarily assigned by daily workflow and operations. The incumbent is authorized to make decisions as to the timing and sequence of work and the work is performed according to established policies and procedures and/or within applicable laws, rules and regulations governing the tasks being performed.

This position supervises the following position(s):

  • May supervise subordinate administrative support staff, interns or volunteers.

This position has the following supervisory responsibilities:

  • This position may have responsibility for assigning and checking work and recommends hiring, disciplining, pay adjustments or status changes

Section IV – Decisions

Impact of Decisions and Errors Made by Position:

  • Decisions, final recommendations and/or errors affect continuation of existing Programs with respect to federal, state and county compliance

Judgment Required to Make Decisions:

  • Requires judgment from time to time in the application of broader aspects of established practices to problems and situations not falling clearly or concisely within the limitations of accepted standards or precedents.

Exception Authority:

  • This position cannot authorize exceptions to policy or procedure.

Section V – Financial Responsibility

Handles cash or checks:

  • May handle petty cash
  • Prepare purchase orders for review and approval by supervisor, ensuring proper coding of payment requests according to current funding available and associated contract eligibility requirements
  • Monitor expenditures and revenue
  • Under the direction of the Community Development Director, updates monthly budget.

Section VI – Personal Contacts

The incumbent is responsible for the following personal contacts (either in oral or written form) when performing the Duties and Responsibilities of the Position:

  • Daily interaction with the public or consumers
  • Interacts with program managers, executives, BSCHT Advisory council, HRDC board and/or committees several times a year
  • Interacts with representatives of other service providers on a weekly or more frequent basis
  • Interacts with funding agencies to provide information or exchange facts
  • Interacts with governmental compliance or auditors to provide information or exchange facts

Confidentiality:

  • The incumbent has full and complete access to reports, records, and client files within the program where utmost judgment is required.
  • The incumbent may have access to salary information for HRDC support staff.
  • If this confidential information were disclosed it may be detrimental to agency/client interests. Release of such information may also violate disclosure laws.

Section VII – Working Conditions

The incumbent is exposed to the following unusual, potentially hazardous or unpleasant working conditions:

  • Works in temperature controlled office environment
  • Monthly or less frequent operation of a motor vehicle under all weather conditions
  • Monthly or less frequent exposure to angry or violent clients or volunteers

If you wish to apply for this position you MUST do so directly through the website (http://hrdc.bamboohr.com/jobs/). If you apply through any other source, your application WILL NOT be complete and you will therefore not be considered for the position.