Administrative Assistant

$40,000 yearly
  • XY Planning Network, LLC
  • Bozeman, MT, USA
  • Dec 27, 2018
Full time Admin-Clerical

Job Description

Job Description: 

As our Administrative Assistant, you will provide support to the operations and executive leadership teams at XY Planning Network. This position will be responsible for being the friendly face that greets visitors, helps ensure the office is run smoothly, and will assist the operations team with reconciling the finances of the company.

Responsibilities:

  • Greet and check in visitors to the office
  • Help build and maintain company culture through event planning
  • Ensure team members follow check in & check out policies when entering or leaving the office
  • Collect receipts from team members and input data into company books
  • Assist executive team (Alan - CEO, Raul - COO and Michael - Co-Founder) with travel arrangements, scheduling meetings, etc.
  • Maintain and operate printer and scanner
  • Monitor and order paper goods for the office
  • Set up conference rooms for meetings and events
  • Coordinate with janitorial services to keep office clean
  • Assist our child care specialist with our daycare center 3-5 hours/week
    • This will include working with the children while the child care specialist eats lunch, and regularly schedule intervals for them to perform administrative work

Required Qualifications:

  • High school diploma or GED
  • Strong communication skills
  • Attention to detail
  • Ability to manage varying tasks
  • Willingness to do what it takes to keep the office running smoothly
  • Willingness to get CPR certified to work in day care center

What would make us drool:

  • Experience as an administrative assistant
  • Comfortable with technology and learning new tools
  • Experience with Quickbooks or other bookkeeping software

Compensation & Benefits:

  • Salary: $40,000
  • 401K (4.5% match on 6% contribution)
  • Paid health insurance 
  • 8 paid holidays
  • Open vacation policy (Required to take a minimum of 3 weeks per year)
  • Please see our Dream Team Handbook for a full list of benefits

Please submit your cover letter, resume, and three references via XYPN's career site: http://careers.xyplanningnetwork.com