Executive Assistant

  • Wisetail
  • Bozeman, MT, USA
  • May 09, 2019
Full time Nonprofit Board Openings Admin-Clerical Business Development Education Engineering

Job Description

Based in the heart of Bozeman, Montana, Wisetail builds Learning Management Systems for innovators who, like us, know a people-first culture is the most important driver of success in the modern workforce.

Our software gives millions of users the chance to learn and develop in an engaging environment and our platform is crafted to meet the unique needs and challenges in today’s workplace. That’s why so many of today’s leading brands—including Shake Shack, SoulCycle, Bonobos, Cheesecake Factory, Einstein Bros, and many more—use Wisetail’s LMS every day.

We hire collaborative, ambitious, and humble people. We provide benefits and tailored career paths needed to develop both personally and professionally. Our team is committed to working toward the common goal of powering great places to work, which in turn holds us accountable to making ours the best it can be. We are proud to have ranked as one of the “Fastest Growing Companies in the U.S.” on Inc. “5000’s” list, “50 Best Small Workplaces” by Fortune Magazine, “One Of The 50 Best Small Workplaces In The U.S.” by Great Places to Work Institute and Outside Magazine’s “The 100 Best Places to Work.” 

Our growing team is focused on delivering a transformational experience for our clients. We’re constantly refining and pushing our product further, and we’re looking for an Executive Assistant to join our team. This is a great opportunity to work with a creative, strategic-thinking, and innovative team based in Bozeman, Montana.

The Role
We are looking for an experienced Executive Assistant who loves to work in a dynamic and challenging environment. You’ll work with a multi-disciplinary team across a global company on many fast paced, new initiatives. Organization and good judgement are key to being successful in this role. People skills are also essential, as you will be counted on to deliver, while continuing to foster a positive and productive environment for the team.

Responsibilities

  • Organizing and supporting staff meetings, teleconferences, leadership off sites, and other events and managing follow up on agenda items
  • Excellent communication skills, can-do in approach and ability to learn new technologies
  • Managing daily calendar, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules due to last minute changes
  • Excellent leadership and professional presence. Experience handling confidential and sensitive materials with discretion
  • Ability to prioritize workload proactively and expeditiously
  • Supporting key team initiatives. Key duties may include support for team all-hands meetings, internal presentations, management of shared team information and resources on intranet/portals etc.
  • Experience creating and/or supporting presentation development for senior management
  • Participate in the development of internal communication processes and procedure
  • Manage travel arrangements and expense reporting processes
  • Perform other miscellaneous duties as assigned which may include cross-team initiatives

Requirements

  • Minimum of 3-5 years’ experience in a similar role
  • Project Management skills a big plus
  • Expert organizational skills with strong ability to multi-task
  • Strong problem solving and analytical skills
  • Strong computer skills with experience in Microsoft Office applications, including MS Powerpoint and Excel
  • Ability to function well in a fast-paced environment under tight deadlines, while maintaining a positive attitude
  • A people-person with a positive disposition and an interest in communicating with team members, vendors, clients and executive leadership
  • Outstanding verbal and written communication

Pluses
Project Management skills a big plus

Benefits
We offer comprehensive employee benefits and creative incentive programs. If there’s something important to you that’s not on this list, talk to us!

  • We’ve got you covered. Health care is provided to employees the first day on the job.
  • Contribute to the company-sponsored 401K and Wisetail will match half your contribution up to 3%.
  • Our “Be Well” program is a monthly stipend that goes toward any activity that contributes to your wellness.
  • Have a conference, workshop or other event in mind that would advance your career? We have a Professional Development program to help get you there.
  • Pet-friendly work environment. Take a stroll on the many trails or visit the parks located just steps outside our office.
  • Generous vacation policy and flexible holidays so you can take time off when you need it.
  • You won’t go hungry here. We keep snacks stocked and schedule catered lunches regularly.
  • Ride, run or walk to support a local non profit you care about while also earning beer or coffee from some of our favorite local watering holes.
  • Make an impact on your community – we give back by helping direct Wisetail Works community projects.
  • Company bikes available for you to take on a break or run errands. We’re conveniently located next to many trail systems and amenities that downtown Bozeman has to offer.
  • A rare opportunity to join a company that is still lean but on its way to something much bigger, with a meaningful transformative mission. We’re particularly focused on building organizations on where people thrive, grow in their careers, and enjoy having high impact through their work. 

We are a diverse bunch and we want to continue to attract and retain high performers. We're committed to an inclusive and diverse Wisetail! We do not discriminate based on gender, ethnicity, sexual orientation, religion, civil or family status, age, disability, or race.